TIME MANAGEMENT

EFFECTIVE TIME MANAGEMENT

What Is Time Management?

Time management is the process of planning and exercising conscious control over the amount of time spent on specific activities - especially to increase effectiveness, efficiency or productivity. It is a juggling act of various demands of study, social life, employment, family, and personal interests and commitments with the finiteness of time. Using time effectively gives the person "choice" on spending/ managing activities at their own time and expediency.

Time management is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress. 

TYPES OF TIME

Fast Time: When absorbed in or enjoying an activity.

Slow Time: When bored in an activity or having a bad time.

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OVER & UNDER ESTIMATING TIME

Time for tasks & activity can be over or underestimate due to

-Intensity of the activity

-Level of brain function

-Length of gap between enjoyment

-Fear

Effect of Estimating Time Incorrectly

Under Estimation of Time

-Stress due to committing to many tasks

-Poor quality output

-Deadline may be missed

Over estimation of Time

-Stress due to people pressing to have activities completed

-Poor quality output

-Deadline set may not match requirement

WHY DO WE NEED TO MANAGE TIME?

Greater productivity and efficiency.

A better professional reputation.

Less stress.

Increased opportunities for advancement.

Greater opportunities to achieve important life and career goals.

HOW TO USE TIME EFFECTIVELY?

Effective Planning

Setting Goals & Objectives

Setting Deadlines

Delegation of responsibilities

Prioritizing Activities as per their Importances

Spending Right time on Right Activities

GOOD TIME MANAGEMENT

Tidying up our time can improve both self-esteem and motivation. We will also find it easier to stay on top of things if your work space is tidy.

Pick Your Moment, Everybody has time of the day to work better. It is better to schedule difficult task on that time

Don't Procrastinate, But always ask why you are tempted. If a task is genuinely urgent than only go with that work.

Schedule Tasks,Carry a planner or notebook with you and list all the tasks that come to your mind. Make a simple ‘To Do’ list before the start of the day, prioritize the tasks, and make sure that they are attainable. To better manage your time management skills, you may think of making 3 lists: work, home, and personal.

Avoid Multitasking, Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.

Stay Calm and Keep Things In Perspective,Perhaps the most important thing to remember is to stay calm & should remember that the world will probably not end if you fail to achieve your last task of the day, or leave it until tomorrow, especially if you have prioritized sensibly

Start Early,Most of the successful men and women have one thing in common. They start their day early as it gives them time to sit, think, and plan their day. When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels starts going down which affects your productivity and you don’t perform as well.

 Deadlines Set Up, When you have a task at hand, set a realistic deadline and stick to it.

Take Breaks, Whenever you find yourself for 10-15 minutes, take a break. Too much stress can take toll on your body and affect your productivity.

Learn to say No,Politely refuse to accept additional tasks if you think that you’re already 

overloaded with work. Take a look at your ‘To Do’ list before agreeing to take on extra work.

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COASTING OF YOUR TIME 

 Coast /Year= Salary+Tax+Office Space+Office Equipment+Maintenance+Profit Generate

Calculate Your Hourly Rate: Work per Year/Working Hours per Year

References

Time Management Skill, Skillsyouneed.com, 2014

10 ways to improve time management skill by Rinkesh Kukreja, lifehack